Search, trash and share links
Three pages help you find things, bring them back and keep track of what is shared. This page is for every member and for the administrators who clean up.
Search
Section titled “Search”The query box searches names and titles, with keywords also descriptions, tags, categories, departments and your own fields, and with content the text inside documents (PDFs, Office and OpenDocument files, text files). The filter rail narrows by kind, dates, status, owner, department, category, tags, a folder (with or without its subfolders), visibility, and the trash. Every filter is part of the page address, so a search can be bookmarked or sent to a colleague. Results show where the words matched and offer the same actions as Browse; a file in an application-managed folder shows Managed by and the application’s name.
Everyone may search; the results contain only files you may view.
The trash lists what was deleted, with its original path and who deleted it, and only the items you may delete (every item with files.manage).
| Action | Needs |
|---|---|
| Restore | delete. A file whose folder is gone is restored into a folder you pick |
| Purge (delete for good, at once) | files.manage, or the owner when the application lets owners purge |
| Empty the trash | files.manage |
Items from an application-managed folder show Managed by: nobody restores or purges them from the console, but Empty the trash removes them too, except files on legal hold.
Items stay in the trash for the application’s trash retention (default 30 days), then they are purged on their own. A file that processing refused (a wrong type, a type the application does not accept) is in the trash too, deleted by “system”, so its owner can see what happened.
Share links
Section titled “Share links”The Share links page lists every link of the application for holders of files.manage, with only mine to narrow it, and each link’s target, expiry, access count and last access. Revoke a link here; it stops working at once. Everyone else creates and revokes their links on each file’s Share links tab.
A share link page (/s/<token>) opens without signing in. It shows the target’s name, kind and size, asks for the password if there is one, previews images, videos and PDFs, and offers a download when the link allows it. A folder link shows a read-only listing. An expired or revoked link says so, and so does a link whose target is now in an application-managed folder: such links stop working, and new ones cannot be made there.